Frequently asked questions about the convention
Q. When and where is the annual convention this year?
Air Force Communicators and Air Traffic Controllers Association will hold its annual convention this year in Oklahoma City, OK, from Wednesday, Oct 4, 2017, through Sunday, Oct 8, 2017. Wednesday is early check-in and Sunday is the farewell breakfast.
Q. How do I make my hotel reservations?
You can call the Sheraton/Reed Conference Center at 1-800-325-3535. Use Code AJ03AB or mention AF Comm & ATC Association Convention. The group room rate is $89 per night, plus tax, for a standard room. You can also make reservations online on the Sheraton web site:
Q. How do I register for the convention?
You can register by printing the member registration form online or from the June Communicator, complete it and return via mail to convention host (see form for address). Register early!
Q. Can my partner, child, or family member accompany me at convention?
Absolutely! Our annual convention, for many members, is a family affair. Our convention has many social aspects. Your family members or friends do not need to pay the registration fee if they do not plan on attending breakfasts, the banquet or visiting the hospitality room. If a family member wants to attend the banquet and have access to the hospitality room, a Banquet-Only-Fee of $45 per person has been set to include the cost of the banquet meal and access to the Hospitality Room.
Q. Where can I find more information regarding transportation, restaurants and activities in Oklahoma City?
There are a few web sites for visitors to Oklahoma City. A couple of recommended sites are below:
Q. What is the best way to get to the convention hotel?
See the Directions page on the hotel web site: http://www.sheratonmidwestcity.com/things-to-do-in-oklahoma-city
Q. Is parking available at the hotel?
The hotel provides complimentary self-parking for members attending the convention. (Check final bill to ensure that parking charges are not listed)
Q. What should I do when I arrive at the hotel?
When you arrive, check in at the hotel desk, and then look for the Association’s convention registration tables in the Sheraton Hospitality Room. Sign in and pick up your “welcome packet.”
Q. What is your refund policy?
In the event a registered member/guest is unable to attend the Convention, all paid fees will be refunded without penalty. Last-minute cancellations of tours may not be refunded since the tour bus/company will not issue refunds.
At the Convention
Q. What should I wear?
The dress code is casual for all events except the banquet, where men are encouraged to wear coats and ties and the ladies to dress accordingly.
Depending on your evening plans, you might want to pack casual wear or a more formal outfit. Also, be sure to check the weather forecast in Oklahoma City before you leave. The average temperature in early October is mid to upper 70s F.
Q. Where is the hospitality room?
This is where we gather to talk about the good 'ol days, share stories, have cocktails or other beverages, and have a great time. The AF Comm & ATC Hospitality Room will be in the hotel's Hospitality Room and will be officially opened at Noon (or shortly thereafter) on Wednesday, Oct 4, 2017.
Q. This is my first convention. Are there any special events for newcomers?
You are central to the growth of the Air Force Communicators and Air Traffic Controllers Association, and we extend ourselves to you. There will be a newcomers’ introduction in the hospitality room on Thursday and Friday evenings and at the Saturday morning business meeting. Your name tag will reflect your newcomer status and you should expect members to welcome you to our group.
Q. Should I attend the business meeting listed in the program?
The Business Meeting is mandatory for members and optional for guests. However, if the full registration fee ($95) was paid, it includes the buffet breakfast at the business meeting. Our meeting offers many advantages. It covers information on what our Association has been doing and will do in the coming year and information on the 2018 reunion. It is a good place to meet new people.
Q. How is banquet seating managed?
All Banquet Seating will be assigned by Table (max of 8). If you want to sit with someone (or a couple), make sure they are coming to the reunion. Include your request with your registration form and email the host with your request. We will do our best to accommodate your seating request.
Q. How should I organize my time at the convention?
Click here to see past convention locations.